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November 15, 2025 - Annual Board Meeting Agenda
November 15, 2022 at 1 PM
(in person and on Google Meet)
1578 NE 87th Ave. Hillsboro, OR 97006
Meeting link - https://meet.google.com/kxy-kkej-iptgoogle.com/poe-umpn-ugk
1. Approval of Minutes from September 14 Meeting
2. Homeowner Forum
3. President’s Report
a. Nova management company update
1. $9,396 per year for management w/ $1,500 set up fee
2. HOA meetings 4/year, during business hours only, manage billing, but delinquent accounts would be shared with credit reports. They would manage an HOA portal for board and community members
b. Review of improvements throughout the current boards years of service
1. Improved use of website and communication to community regarding HOA happenings
2. Treasurer debit card for ease of bill pay, improved invoices and annual communication to HOA members
3. Insurance for mailboxes due to recurrent damage, no longer had water and irrigation leaks/concerns, no more electricity bill, and completed first half of landscape project along John Olsen which reduced landscaping cost slightly.
4. Secretary’s Report
5. Treasurer Report
6. Budget Proposal/Approval
7. Upcoming Deadline
a. File annual corporate report with the state by November 18, include new board members
b. File/Furnish 1099-MISC forms–January 31
8. Goals for This Year
a. Complete project along John Olsen, or whatever is prioritized by new board
9. Board Member Discussion and Election
10. Overview of HOA
a. 67 homes with main streets including Alder and Swire
b. HOA common area responsibilities Mailboxes, and common area along John Olsen including fence and entrance sign by Hodes. Due to Phase 1 having more homes, we are responsible for 55% of all split bills including landscaping and projects.
11. Review/Delegate Tasks
12. Plan February Meeting
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