https://meet.google.com/azf-
sorry, the other link wasn't working!
Amber View Phase 1 Homeowners Association
Hillsboro, Oregon
November 15, 2025 - Annual Board Meeting Agenda
November 15, 2022 at 1 PM
(in person and on Google Meet)
1578 NE 87th Ave. Hillsboro, OR 97006
Meeting link - https://meet.google.com/kxy-kkej-iptgoogle.com/poe-umpn-ugk
1. Approval of Minutes from September 14 Meeting
2. Homeowner Forum
3. President’s Report
a. Nova management company update
1. $9,396 per year for management w/ $1,500 set up fee
2. HOA meetings 4/year, during business hours only, manage billing, but delinquent accounts would be shared with credit reports. They would manage an HOA portal for board and community members
b. Review of improvements throughout the current boards years of service
1. Improved use of website and communication to community regarding HOA happenings
2. Treasurer debit card for ease of bill pay, improved invoices and annual communication to HOA members
3. Insurance for mailboxes due to recurrent damage, no longer had water and irrigation leaks/concerns, no more electricity bill, and completed first half of landscape project along John Olsen which reduced landscaping cost slightly.
4. Secretary’s Report
5. Treasurer Report
6. Budget Proposal/Approval
7. Upcoming Deadline
a. File annual corporate report with the state by November 18, include new board members
b. File/Furnish 1099-MISC forms–January 31
8. Goals for This Year
a. Complete project along John Olsen, or whatever is prioritized by new board
9. Board Member Discussion and Election
10. Overview of HOA
a. 67 homes with main streets including Alder and Swire
b. HOA common area responsibilities Mailboxes, and common area along John Olsen including fence and entrance sign by Hodes. Due to Phase 1 having more homes, we are responsible for 55% of all split bills including landscaping and projects.
11. Review/Delegate Tasks
12. Plan February Meeting
HOA Board Officer Positions and Volunteer Roles
Elections for the three officer positions below will take place at the annual meeting. We are still looking for volunteers to serve as HOA board officers.
- The President is the chief executive officer of the HOA and presides at all board meetings. The President also coordinates with the Architectural Review Committee.
- The Treasurer manages HOA funds, keeping financial records for proper accounting purposes. The Treasurer files taxes and is responsible for collecting and managing annual dues. A lot of the tasks have been automated, so much of the work will just be basic updating in the spreadsheets.
- The Secretary keeps minutes of all HOA meetings, posts meeting announcements on the website, and drafts annual newsletters (currently around 1-2 pages of updates, but can vary depending on board preferences). Templates and past examples of these documents are available for updating.
The current board officers are available to assist with any questions during the transition.
FAQs
I’m pretty busy - how much time would it take?
The time commitment required can vary depending on how the new board chooses to operate. The current board officers have streamlined many things due to being busy parents of young kids, for example:
- Quarterly meetings have been less than an hour each, and the board officers plan them around their schedules. Board officers have also attended virtually as needed.
- All board officers have access to the HOA email account and there is an autoresponder set up indicating that messages are responded to weekly.
How long would I serve?
Per the HOA bylaws, board members serve for a 3-year term.
Anything else I should know?
Starting in 2026, annual dues for the three board officers will be waived, assuming no management company is involved.
I’m not sure I’m ready to be an officer yet - is there another way I could contribute?
Join the Architectural Review Committee! Committee members conduct monthly walk-arounds in the neighborhood generally from May to September to help keep our neighborhood looking nice. They also review and approve exterior paint colors and other proposed landscaping/home improvement projects as laid out in the HOA’s Covenants, Conditions and Restrictions (CCRs).
We are also looking for an Activities Chair to plan fun events like our annual summer social or BBQ
Please email if you are interested or if you have any questions: amberviewHOAphase1@gmail.com
Board Meeting September 28, 2025
AmberView Homeowners’ Association—Phase 1
Board Meeting Agenda
Sept 28, 2025 at 9:00 AM
1578 NE 87th Ave. Hillsboro, OR 97006
(In person meeting and virtual meeting on Google Meet)
Meeting link - https://meet.google.com/tpm-pnmm-zvo
Homeowners are welcome to attend.
1. Approval of Minutes from May 2025 meeting
2. Homeowner Forum
3. President’s report
a. New board volunteers
4. Secretary’s report
5. Treasurer Report
a. Update on payments received
6. Architectural committee update
a. No updates – No fines administered, several warnings
4. Secretary’s report
5. Treasurer Report
a. Update on payments received
6. Architectural committee update
a. No updates – No fines administered, several warnings
7. Upcoming Deadlines
a. File annual report by Nov 18
8. Plan November annual meeting
a. File annual report by Nov 18
8. Plan November annual meeting
Board Meeting May 10, 2025
May 10, 2025 at 8:30 AM
1578 NE 87th Ave Hillsboro, OR 97006
(In person meeting and virtual meeting on Google Meet)
Link removed as the meeting has ended.
Upcoming Meetings and Events
HOA Annual Party
Saturday, June 29th at 2 p.m.
1578 NE 87th Ave.
Join us for ice cream, hot dogs, and cookies!
HOA Board Meeting
Saturday, August 17th at 8:30 a.m.
The Amber View Phase 1 HOA board will meet on Saturday, August 17th at 8:30 a.m. The meeting will be conducted at 1578 NE 87th Ave as well as virtually using Google Meet. Homeowners are welcome to attend.
https://meet.google.com/nwz-
https://meet.google.com/nwz-
Neighborhood Garage Sale
Some neighbors are planning to have a garage sale August 16-18.
Board Meeting January 27, 2024
Jan 27, 2024 at 10 AM (in person meeting and virtual meeting on Google Meet)
Link removed as the meeting has ended.
Homeowners are welcome to attend.
November 4, 2023 Annual Meeting
1578 NE 87th Ave. Hillsboro, OR 97006
(in person meeting and virtual meeting on Google Meet)
Link removed as the meeting has ended.
Homeowners are welcome to attend.
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